Acceptance, Rejection and Withdrawal Letters
SAMPLE prospecting letter
632A Magazine Street
New Orleans, LA 70118
January 29, 2005
Ms. Brenda Winters
Public Relations Manager
ACME Corporation
44 1/2 103rd Street
New York, NY 10026
Dear Ms. Winters:
The recent Wall Street Journal article concerning your new line of
products and upcoming expansion piqued my interest in your company.
This must be an exciting time for your department and I wish to
inquire about openings. I believe I have the qualities and
qualifications to be an effective part of your team.
I will be graduating from Loyola University New Orleans in May with a
degree in communications concentrating in public relations. In many of
my courses I worked with a team to develop comprehensive public
relations strategies for a variety of projects. In addition to my
coursework, I gained media relations and research experience through
my internships at the Denton Corporation and Benton & Sutherland.
Additionally, I worked this past summer for the National Education
Foundation, assuming responsibility for media relations for a variety
of fund-raising events. These courses and experiences have provided me
with an excellent foundation for a career in public relations.
My resume is enclosed for your consideration. I will be in New York
during the week of my Spring Break (March 10-17), and would like the
opportunity to discuss further the qualifications outlined on my
enclosed resume. I will call you in two weeks to discuss a date and
time convenient for you.
Sincerely,
Sonny M. Redmond
Enclosure
SAMPLE APPLICATION LETTER
6330 St. Charles Ave., Apt. C
New Orleans, LA 70118
November 4, 2004
Dr. David Benner
Lab Supervisor
ACME Labs
5620 ACME Way
Houston, TX 77572
Dear Dr. Benner:
I am applying for the position of Research Assistant (position #
E3467) which was advertised November 1 with the Loyola University New
Orleans Counseling & Career Services Center. The position seems to fit
well with my education, experience, and career interests.
Your position requires familiarity with experiment design, data
collection, and statistical analysis. With a major in biology, I have
training in a variety of experimental modeling techniques and have
gathered experience with many types of lab equipment. My practical
experience on the research team of Dr. Gerber gave me valuable
exposure to data collection and statistical analysis methods.
Additionally, I have worked as a statistics tutor for the past two
years. The enclosed resume further details my qualifications.
My knowledge and experience coupled with an interest in biological
research closely match your requirements. I am confident that I can be
an effective member of your research team. Furthermore, I am
interested in your current work and believe that it has great
significance to the field of biology. It would be an honor to work
with you and your team.
I would like the opportunity to meet with you to discuss this
opportunity and my qualifications further. I shall call you next week
to see if a meeting can be arranged. Should you need to reach me,
please feel free to call me at 555-5555.
Thank you again for your consideration. I look forward to talking with
you.
Sincerely,
Brandon Frank
Sample thank-you letter
784 Conti Street
New Orleans, LA 70118
October 16, 2004
Ms. Cynthia Fonder
Maxwell Bank & Trust
687 Money Road
San Francisco, CA 90453
Dear Ms. Fonder,
Thank you for taking the time to speak with me yesterday concerning
your Financial Management Training Program. I was quite impressed with
the enthusiasm you displayed for Maxwell Bank & Trust and the
hospitality extended by you and your staff. Learning about your recent
acquisitions and expansions into new markets in Northern California
was exciting and demonstrated your leadership in the field.
Your description of the qualifications needed to be successful in your
Management Training Program was especially encouraging. My ability to
work in a team environment as well as my commitment to customer
service have already been proved in my internship with the Barbers of
America Credit Union. As I stated during our meeting, I enjoy a
challenging and competitive environment.
Thank you for considering me for your Financial Management Training
Program. I look forward to hearing from you soon.
Yours truly,
Brenda Pelo
SAMPLE ACCEPTANCE LETTER
4785 Transcontinental Ave
Metairie, LA 70006
March 23, 2005
Mr. Butch Racool
Human Resources Manager
Bastel Manufacturing
672 Poydras St., Suite 4500
New Orleans, LA 70112
Dear Mr. Racool,
I am writing to confirm the receipt of your letter offering me the
position as a System Analyst at an annual salary of $42,000. I am very
pleased to accept this offer and am proud to have been selected.
As we discussed on the phone, I will report to work at 8:30 am on June
6 and will have completed the medical examination and drug testing by
that date. I look forward to working with you and your fine team. I
appreciate your confidence in me and am very happy to be joining your
technical staff.
Sincerely,
Beth Debrial
SAMPLE WITHDRAWAL LETTER
783 Navarro Street
New Orleans, LA 70112
May 26, 2005
Ms. Karen Jones
Human Resources Administrator
Fimar, Inc.
35 Manufacturing Row
St. Louis, MO 00114
Dear Ms. Jones:
I wish to withdraw my application for the Account Executive position
with your Marketing Department. I have been exploring several
employment possibilities over the last few months. This week I
accepted a position that fits both my interests and goals.
Thank you very much for considering me for your position.
Sincerely,
Marge Blanchfield
SAMPLE REJECTION LETTER
6120 Jefferson Highway
Jefferson, LA 70121
February 28, 2005
Mr. Stan Green
Recruiting Coordinator
Green Dog Publications
1100 Louisiana Ave.
Houston, TX 77005
Dear Mr. Green:
Thank you for the offer that you extended for an internship position
in your Client Relations Department. The offer was very attractive,
and I had much to consider in reaching my decision.
Unfortunately I must decline your offer of employment to take a
position in the advertising department of Action Figures Magazine. The
deciding factors included the fact that they are located in my home
town and that I hope to work with a magazine upon graduation.
I appreciate your interest in me and wish to express again my
gratitude for your courtesy and consideration.
Sincerely,
Charles Oh
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